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March 14, 2024

The regular meeting of the Harbor Water P.U.D. Board of Directors was called to order by
Chairman Dan Fraser at 6:30, March 14, 2024 in the administrative building, at 98069 W. Benham Lane
Harbor, Oregon
Board Attendance was taken
President: Dan Fraser “present” Vice President: Tom Beene “present”
Board Member: Jim White “present” Board Member: Herman Bloemsma “present” Board Member: Bill
Frye “present.” Superintendent: Ken Burshem “present”
District Manager: Ami Arneson “present” Office Staff: Ariel Poston “absent.” Engineer: Matt Robart
Pledge of Allegiance was said.
No Modifications, Additions or changes to the agenda, or conflicts of interest stated. Beene
made a motion to accept the agenda, White seconded, Roll Call – All in favor.
Minutes from the previous board meeting on February 15, 2024 were reviewed. Beene made a
motion to accept the minutes, seconded by White, Roll call – All in favor.
March 2024 current bills, in the amount of $82,417.59 were presented, discussed, and
approved. Beene made a motion to accept and pay the bills, seconded by White, Roll call - All in favor.
Superintendent Report, Ken Burshem presented three bids for tree trimming / removal for
Benham and Coleman tank sites. Beene made a motion to accept the bid from JT and Sons Tree removal,
seconded by White, Roll call – All in favor. Burshem passed his Cross Connection Back flow test. Fraser
mentioned with the new license Burshem should get a $500.00 a month raise. Beene made a motion to
give Burshem a $500.00 a month raise, seconded by White, Roll Call – All in favor. The board
encouraged Jeff Nielsen, water operator, to possibly obtain his Cross Connection / Back Flow license as
District Manager Ami Arneson presented the board with the corrective action plan from the
findings of the 2020-2021 audit. Beene made a motion the accept the corrective action plan, seconded
by White, Roll call – All in favor. Harbor Water will be needing two additional audits. One is for the
FEMA grant money, and the other is an Actuaries audit. All board of directors must take the public
meeting training when it becomes available this Spring. Our training web page is in the process of being
built. We will also need to adopt a public meeting policy. Fraser, White and Frye were reminded that
they are up for reelection this year. Arneson reminded the board, that according to ORS 279 A, B, C, we

must solicit bids for any project over $10,000. Fraser asked Arneson to ask the auditor’s, how far we
must go to get bids for work needed. Also, should HW put Matt Robart under a yearly contract for
The following report was delivered by Camas engineer Matt Robart. The $171,000 that we must
raise for our matching FEMA award may be covered by money from the Oregon Water Resources
Department. They only requirement is a 25% match in funds. They would consider the FEMA money as
the match. In order to be eligible for Business Oregon grants, they mandate that water rates be $48.47
or more per connection for an equivalent of 7500 gallons per month at the time of project completion
(i.e., contract closeout). HWPUD would need to charge $32.25 per month for a residential user using
7,500 gallons, according to the rate plan they specified. Robart is going to investigate a rate study for
HW. Robart finished drafting the bylaws. A motion to accept the bylaws was made by White. Fraser
called for an individual roll call. Frye-yes, Fraser-yes, White-yes, Beene-yes, and Bloemsma - yes. All in
Customers on Smith Lane asked the board to move their meter due to a leak that is located
under an asphalt driveway. The board approved the meter being moved, but the customer is
responsible for paying for the contractor, and for parts and labor.
White and Beene conducted the annual rental house inspection. The following items need to
1.Exhaust fan in bathroom 2. Doors rubbing 3. Check gable siding 4. Storage shed needs door repaired 5.
Window Screens replaced 6. Sprinkler time repaired7. Roof covered with moss. 8. Co2 detectors
Burshem has tried to fix the sprinkler system numerous times. The renter would not allow him access
into the garage. Burshem also tried to install the Co2 detectors, and the renters took the detectors and
told Burshem, Nick Dresen would install them. They still have not been installed. The Roofer’s will be
coming out and fixing the Harbor Water PUD roof in April. Burshem will have them look at the rental
house’s roof and bid it for repairs. Arneson will hire a licensed and bonded handyman and an electrician
to fix the other repairs. The board also would like a new rental lease agreement with the renters.
Fraser reported that Pacific Choice Fisheries would not be running this year. It may be a good
year to have the 750,000-reservoir drained and re epoxied. Burshem is concerned that the he can’t not
isolate the valve between the two tanks.
Revenue Fund $496,573.41
Money Market $2,325,233.04
Security $98,479.91

Meeting adjourned at 8:05 PM

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