MINUTES OF THE REGULAR MEETING
OF THE HARBOR WATER P.U.D.
August 8, 2024
The regular meeting of the Harbor Water P.U.D. Board of Directors was called to order by Chairman Dan Fraser at 4:08 pm, August 8, 2024 in the administrative building, at 98069 W. Benham Lane Harbor, Oregon
Board Attendance was taken
President: Dan Fraser “present” Vice President: Tom Beene “absent”
Board Member: Jim White “present” Board Member: Herman Bloemsma “present” Board Member: Bill Frye “present.” Superintendent: Ken Burshem “present”
District Manager: Ami Arneson “present” Office Staff: Ariel Poston “present.”
Pledge of Allegiance was said.
No Modifications, Additions or changes to the agenda, or conflicts of interest stated. White made a motion to accept the agenda, Bloemsma seconded, Roll Call – All in favor.
Minutes from the previous board meeting on July 11, 2024 were reviewed. White made a motion to accept the minutes, seconded by Frye, Roll call – All in favor.
August’s 2024 current bills, in the amount of $62,403.75 were presented, discussed, and approved. Bloemsma made a motion to accept and pay the bills, seconded by White, Roll call - All in favor.
Items For Action:
According to our attorney, Harbor Water should use a title business to complete easement research on the Crown Terrace easement. By doing this, Harbor Water will be shielded against prior easements that might revoke the current one.
Fraser, White, and Frye were asked if they had all registered for the next elections. Frye has yet to submit his candidacies.
Arneson brought up the study on rates once more. After a month of being shared on social media, no businesses have contacted us. She brought up HBH Consulting Engineers to the board's attention. Fraser requested that Arneson inquire about the specifics of the rate study from HBH.
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Superintendent Report:
On Sunday July 14th, we had a hydrant between Vista and Klamath Ave blow off. It was attached to an 8 in main. No property damage, just lots of water. The crew moved the meter on Lower Harbor rd. We also had a service line leak on Sandpiper and Bathany.
A customer inquired about relocating her water pipe on her property at Harbor View Point. Now, the water line passes through the land directly where they are wanting to build a house. In return, she would grant Harbor Water a five-foot easement along her fence. The client requested that our attorney draft the easement in exchange for her covering his costs.
District Manager Report:
The corrective action plan for the June 2022 audit was reviewed. Frye made a motion to accept the corrective action plan for the June 2022 audit, 2nd by Bloemsma, Roll call – All in favor. Poston’s wage was discussed. Arneson recommended giving her a couple dollar raise. Currently she is making $19.76 hr. Bloemsma made a motion to increase Poston’s hourly wage to $25.00 hr., seconded by White, Roll call – All in favor.
Matt Robart from Camas Engineering was unable to attend the meeting, but emailed a Camas contract extension request for in the amount of $66,766.00.
Cost Estimates
Task Cost Task 1: Project Management $11,778 Task 2: FEMA No-Rise Analysis and Certification $42,394 Task 3: HMGP Grant Administration $8,140 Task 4: HMGP Phase 2 Scoping $1,514 Expenses $2,940
Total $66,766
Bloemsma made a motion to accept the Camas contract extension request for $66,766.00, White seconded, Roll call – All in favor.
Robart asked that Harbor Water PUD Board of directors pass along an email and link to businesses they know for letters of support. Bloemsma asked Arneson to contact Robart and see if we can get an example of the letters he is looking for.
Board Comments:
Fraser asked Poston how we stand on the new computers. All computers are installed except Arneson’s. We are having cloud configuration issues on her computer. Poston is still waiting on quotes for new billing software from a couple companies. Frye will be in on Monday August 12, 2024 to balance the checkbook.
Revenue Fund $465,393.61
Money Market $2,359,547.85
Security $98,919.90
Meeting adjourned at 5:16 PM