MINUTES OF THE REGULAR MEETING
OF THE HARBOR WATER P.U.D.

MAY 21, 2025

The regular meeting of the Harbor Water P.U.D. Board of Directors was called to
order by Chairman Dan Fraser at 4:00 pm, May 21, 2025, in the administrative building,
at 98069 W. Benham Lane Harbor, Oregon
Board Attendance was taken
President: Dan Fraser “present” Vice President: Tom Beene “present”
Board Member: Jim White “present” Board Member: Herman Bloemsma “absent”
Board Member: Bill Frye “present ” Superintendent: Ken Burshem “present”
District Manager: Ami Arneson “present” IT: Ariel Poston “absent” Engineer: Matt
Robart “present, via phone”
Pledge of Allegiance was said.
No Modifications, Additions or changes to the agenda, or conflicts of interest
stated. Beene made a motion to accept the agenda, White seconded, the motion
passed 4-0. Yes: Fraser, Beene, White, Frye. No: None
Minutes from the previous board meeting on April 10, 2025, were reviewed.
Beene made a motion to accept the minutes, seconded by White, the motion passed 4-
0. Yes: Fraser, Beene, White, Frye. No: None.
May 2025 current bills, in the amount of $78,245.91 were presented, discussed,
and approved. Beene made a motion to accept and pay the bills, seconded by White,
the motion passed 4-0. Yes: Fraser, Beene, White, Frye. No: None.

Items For Action:
This is second meeting for title only for the ordinances, 2025.01 The new
ordinances will be adopted in June 2025.

Superintendent Report:
Burshem addressed the required sanitation survey from Kent Downs. Downs is
mandating chlorination changes and a filter test. These tests have never been asked

for before. The board asked Burshem to contact Downs supervisor because of
concerns about the inspectors’ motivations and potential bias towards Harbor Water
PUD. Downs makes leading comments that Brookings city water takes over Harbor
Water, questioning if he works for Brookings or a private entity.

District Manager Report:
Arneson presented the board with three bids for drywall and painting repairs on
the rental house. The bids came from Gem Coatings LLC, Morris Paining and
Creighton Carper Drywall. Beene made a motion to accept the bid from Gem Coatings
LLC, seconded by White, the motion passed 4-0. Yes: Fraser, Beene, White, Frye. No:
None. Arneson will also get bids from Kellum Floor coverings to replace the rental
house flooring. A bid from Brookings Glass to replace all windows in the rental was
given to the board members. Arneson will try and get a bid from Shoreline for replacing
the windows also. This will be tabled until the next board meeting. If all windows are
replaced, new flooring and all issued fix, the new rent will be $1,800.00. If we choose
not to replace all the windows, $1,700.00 will be the rent. The board gave permission
for Arneson to complete the grant for the rate study from OAWU.
Engineer:
Robart discussed the FEMA grant, which is at risk of cancellation due to
insufficient reimbursement request. The grant, worth approximately 1.7 million, is crucial
to Phase One work, including $300,000. For engineering cost.
Board comments:
Beene discussed the board coming in before the meetings and sign checks that are
ready to be paid. Arneson reported that some company’s offer a discount if paid by the
10 th of each month. Fraser commented that is how it is done at the Port, and it works
well. Beene emphasized the importance of getting bills paid promptly to avoid any
delays or potential late payments. The board agreed to come in and sign checks when
they are available before board meetings.
Revenue Fund $377,522.55
Money Market $2,414,866.41
Security $99,439.30

Meeting adjourned at 5:00 PM