MINUTES OF THE REGULAR MEETING
OF THE HARBOR WATER P.U.D.

MARCH 13, 2025

​

The regular meeting of the Harbor Water P.U.D. Board of Directors was called to
order by Chairman Dan Fraser at 4:00 pm, March 13, 2025, in the administrative
building, at 98069 W. Benham Lane Harbor, Oregon
Board Attendance was taken
President: Dan Fraser “present” Vice President: Tom Beene “present”
Board Member: Jim White “present” Board Member: Herman Bloemsma “present”
Board Member: Bill Frye “present ” Superintendent: Ken Burshem “present”
District Manager: Ami Arneson “present” IT: Ariel Poston “present” Engineer: Matt
Robart “present”
Pledge of Allegiance was said.
No Modifications, Additions or changes to the agenda, or conflicts of interest
stated. White made a motion to accept the agenda, Frye seconded, the motion passed
5-0. Yes: Fraser, Beene, White, Bloemsma, Frye. No: None
Minutes from the previous board meeting on February 13, 2025, were reviewed.
Beene made a motion to accept the minutes, seconded by White, the motion passed 5-
0. Yes: Fraser, Beene, White, Bloemsma, Frye. No: None.
March 2025 current bills, in the amount of $91,444.68 were presented,
discussed, and approved. Beene made a motion to accept and pay the bills, seconded
by White, the motion passed 5-0. Yes: Fraser, Beene, White, Bloemsma, Frye. No:
None.

Items For Action:
Poston handed out a copy of the ordinances that she has updated. She also
added the new logo Burshem has been using to the front cover of the ordinance packet.
The board will review the changes and bring back corrections to the April board
meeting. Poston also presented the board with a new document for new accounts.
The form will have places for the renter information and the property owner. White
made a motion to accept the new form for new service accounts, Beene seconded,
Motion passed 5-0. Yes: Fraser, White, Beene, Frye, Bloemsma. No: None. Fraser

presented a support letter for the Port of Brookings Harbor for the new proposed
wastewater treatment project. Beene made a motion to send a support letter for the
Port of Brookings Harbor proposed wastewater treatment project. Seconded, by White.
Motion passed 4-1. Yes: Fraser, White, Beene, Frye. No: Bloemsma.

Superintendent Report:
Burshem reported the valves at the Hallway tank are indeed covered in concrete.
Currently, there is no level indicator on the Hallway tanks. He will need to dig an 18-
inch trench to install electrical conduit. There is still an issue with a leaking value and
needs to be inspected to determine the cause of the leak. Burshem suggested the
district conduct a rate study to help with the financial shortfalls. The board agreed that
one needs to be completed. Burshem has a contact at OAWU and will get the process
in motion. The diving and epoxy repair on the Hallway tanks is being tabled for now.
Burshem is concerned with the bank eroding, causing the tank to lift. We need an
engineer to come and inspect the tank for stability before spending money on the
divers.

District Manager Report:
Arneson reported it’s time for the annual rental house inspection. White and
Beene will conduct the inspect. The audit is getting close to being completed. A call
with Matt Robart of Camas, Carrie Falco of KDP Auditors and Arneson will be done next
week. The goal is for Falco to better understand the FEMA Ranney collector project.
Arneson asked the board to consider having the floors stripped and waxed again. The
board asked for a bid, and to contact the Harbor Fire Department asking them to pay
half of the bid. A suggestion from the auditors of KDP, was to have a cap on the
compensatory time the field operators receive. Bloemsma thought that there already
was in the handbook. Bloemsma, Burshem and Arneson will all investigate and repot
findings at the next meeting.
Engineer:
Robart presented the board with two bids for grant management services. One
was from CCD for $125.00 an hour, with a maximum of 10 hours of work each month.
This would be billed quarterly. The second was from Enrich Communities Inc for
$195.00 an hour. Not to exceed $60,000.00 This provides roughly 308 hours. The
board assigned the task to Arneson to work with CCD and report to the board.
Board comments:

Fraser gave a brief report on the SDOA training held March 1, 2025. A report on
the SDOA conference held in February was discussed. The 2026 conference will be
held in Seaside Oregon.

Revenue Fund $431,220.46
Money Market $2,403,714.14
Security $99,309.50

Meeting adjourned at 5:45 PM