MINUTES OF THE REGULAR MEETING

 OF THE HARBOR WATER P.U.D.

AUG 14, 2025

 

The regular meeting of the Harbor Water P.U.D. Board of Directors was called to order by President Dan Fraser at 4:00 pm, Aug 14, 2025, in the administrative building, at 98069 W. Benham Lane Harbor, Oregon

Board Attendance was taken

President: Dan Fraser “present” Vice President: Tom Beene “present” 

Board Member: Jim White “present” Board Member: Herman Bloemsma “present” Board Member: Bill Frye “present” Superintendent: Ken Burshem “present”

District Manager: Ami Arneson “absent” IT: Ariel Poston “present” Engineer: Matt Robart “present”

 

Pledge of Allegiance was said.

No Modifications, Additions or changes to the agenda, or conflicts of interest stated.  White made a motion to accept the agenda, Beene seconded, the motion passed 5-0. Yes: Beene, White, Fraser, Frye, Bloemsma. No: None

Minutes from the previous board meeting on July 10, 2025, were reviewed. White made a motion to accept the minutes, seconded by Beene, the motion passed 5-0. Yes: Beene, White, Fraser, Frye, Bloemsma. No: None.  

Aug 2025 current bills, in the amount of $58,392.89 were presented, discussed, and approved. White made a motion to accept and pay the bills, seconded by Beene, the motion passed 5-0. Yes: Beene, White, Beene, Frye, Bloemsma. No: None.  

 

Items For Action: 

The board discussed a proposed rate increase.  Frye made a motion to increase the rates as follows: 10,001-30,000 $.20 per 100 gallons.  30,001-50,000. $.25 per 100 gallons. 50,001 – 150,000. $.35 per 100 gallons. 150,001 – 300,000 $.45 per 100 gallons. 300,001 plus $.55 per 100 gallons.   Beene seconded, the motion passed 5-0. Yes: Fraser, Beene, White, Frye, Bloemsma. No: None.  The increase will be posted on the September bills, with the rate increase effective on the October bills. The Harbor Fire Department’s Board of Directors wants to schedule a meeting with the Harbor Water PUD Board of Directors.  September 3rd after 2:00 PM was decided.  Fraser will have Arneson email the Board Chair to confirm the time, and that the date will work for them. 
 

 Superintendent Report: 

Burshem requested $9,233.72 for a new chlorination pump to comply with state regulations.  Beene made a motion to allow Burshem to buy a new chlorination pump for the sum of $9,233.72, seconded by White. Motion passed 5-0. Yes: White, Frye, Fraser, Beene, Bloemsma. No: None.  He will be asking Kent Downs for an extension to complete the engineering process of the pump installation.    Burshem will be conducting interviews for prospective new hires next week.  Camstrup will be giving Burshem a bid for replacing all meter sizes including the AMI system option.  

​

District Manager Report:

Poston gave the following report for Arneson.  New renters are moving in this weekend.  They are signing a one-year lease.  New windows will be installed in August.  SDAO confirmed that a budget committee consisting of equal number of community members as Harbor Water form the committee.  Arneson hasn’t received a reply from SDAO on if the rate increases must be published prior to increasing the rates. 

 

Engineer:

Robart's report focused on project management, wetland delineation, and finalizing commitment strategies, with a budget amendment process approved to add $36,081 to the phase one budget. He explained that the additional funds would cover project management, wetland delineation, and ES&L fees, with the work to be completed by February. Robart discussed the status of a grant submission to the state, which is under review by FEMA.  Bloemsma made a motion to amend the budget to add $36,081, Beene seconded, motion passed 5-0. Yes: Beene, Frye, Fraser, White, Bloemsma. No: None.  

 

Public comments: None

​

Board comments: 

Fraser reported on the meeting with the Harbor Fire Department Board.  Harbor Fire requests a sleeping quarters and bathroom for the fire department staff.  This would be funded strictly by the Harbor Fire Dept.  They reviewed a complicated landownership dispute with who owns the building and who owns the land.  Another meeting between the boards is needed to discuss future issues.  

 

Revenue Fund $248,874.09

Money Market $2,429.567.20

Security $99,667.30

 

Meeting adjourned at 6:00 PM