MINUTES OF THE REGULAR MEETING

 OF THE HARBOR WATER P.U.D.

JUNE 12, 2025

 

                The regular meeting of the Harbor Water P.U.D. Board of Directors was called to order by Vice President Tom Beene at 4:20 pm, June 12, 2025, in the administrative building, at 98069 W. Benham Lane Harbor, Oregon

                Board Attendance was taken

President: Dan Fraser “absent” Vice President: Tom Beene “present”

Board Member: Jim White “present” Board Member: Herman Bloemsma “present” Board Member: Bill Frye “absent” Superintendent: Ken Burshem “present”

District Manager: Ami Arneson “absent” IT: Ariel Poston “present” Engineer: Matt Robart “present, via phone”

 

                Pledge of Allegiance was said.

                No Modifications, Additions or changes to the agenda, or conflicts of interest stated.  White made a motion to accept the agenda, Bloemsma seconded, the motion passed 3-0. Yes: Beene, White, Bloemsma. No: None

                Minutes from the previous board meeting on May 21, 2025, were reviewed. White made a motion to accept the minutes, seconded by Bloemsma, the motion passed 3-0. Yes: Beene, White, Bloemsma. No: None. 

                June 2025 current bills, in the amount of $80,966.66 were presented, discussed, and approved. White made a motion to accept and pay the bills, seconded by Bloemsma, the motion passed 3-0. Yes: Beene, White, Bloemsma. No: None. 

 

Items For Action:

                 This is the third and last title-only meeting for the ordinances, 2025.01. June 12, 2025, marked the adoption of the new ordinances. White made a motion, to accept and approve the proposed ordinances 2025.01, Bloesmsa seconded it. Roll call: Bloesmsa: Yes, White: Yes, Beene: Yes, No: None. Motion passed.

 

 

 

 Superintendent Report:

                Burshem spoke about the 750,000 gallon Hallway tank that is leaking approximately a gallon per minute.  The leak is suspected to be in the overflow pipe. Options for repair are patching, epoxy coating or potentially replacing the tank.  Bloemsma made a motion to have Burshem contact the tank repair firm, to have just this one tank repaired, seconded by White, the motion passed 3-0. Yes: Beene, White, Bloemsma. No: None.  Significant water leaks have been reported on several customer accounts. Jeff Nielsen suggested a plan for the rental home's future occupants. Perhaps we ought to investigate signing a deal with the Coast Guard for a future tenant.

 

District Manager Report:

 

                Given by Poston for Arneson, Painters will begin the rental house June 16th or 17th.  Kellum’s flooring will be by next week to measure and give us a bid for replacing the carpet with laminated flooring.  Shoreline construction has given an estimate to replace the broken window in the rental for $2,000.  The rate study grant paperwork has been finished; we are just waiting for OAWU to send the bid for the rate study work.  Grant applications for the rate study will not be looked at until mid-August.   Sam.gov has been renewed for the year.  The Harbor Fire Department has paid their share of the roof repair.   

Engineer:

                The FEMA grant is nearing its expiration date in February 2026.  The state of Oregon is working on a extension request, citing FEMA’s delay in the environmental review.  A reimbursement request for $294,000.00 has been submitted.

Board comments:

                The boards decision is to go with Brookings Glass’s quote for $9,251.00 for all the windows to be replaced in the rental building.  Shorelines request for $2,000.00 was just for one window.  Bloemsma made a motion to accept Brookings Glass quote for $9,251.00 to replace the windows, seconded by White, the motion passed 3-0. Yes: Beene, White, Bloemsma. No: None. 

Revenue Fund $300,855.53

Money Market $2,420,255.19

Security $99,509.30

 

Meeting adjourned at 5:00 PM