MINUTES OF THE REGULAR MEETING
OF THE HARBOR WATER PUD
DECEMBER 11, 2025

The regular meeting of the Harbor Water P.U.D. Board of Directors was called to
order by President Dan Fraser at 4:00 pm, December 11, 2025, in the administrative
building, at 98069 W. Benham Lane Harbor, Oregon
Board Attendance was taken
President: Dan Fraser “present” Vice President: Tom Beene “present”
Board Member: Jim White “present” Board Member: Herman Bloemsma “absent”
Board Member: Bill Frye “absent” Superintendent: Ken Burshem “present”
District Manager: Ami Arneson “present” IT: Ariel Poston “present”
Pledge of Allegiance was said.
No modification, addition or change to the agenda, or conflicts of interest was
made. Beene made a motion to accept the agenda, White seconded, the motion
passed 3-0. Yes: Beene, White, Fraser. No: None
Minutes from the previous board meeting on November 13, 2025, were reviewed.
Beene made a motion to accept the minutes, seconded by White, the motion passed 3-
0. Yes: Beene, White, Fraser. No: None.
Novembers 2025 current bills, in the amount of $68,674.64 were presented,
discussed, and approved. Beene made a motion to accept and pay the bills, seconded
by White, the motion passed 3-0. Yes: Beene, White, Fraser. No: None.

Items For Action:
Beene proposed that Ken Burshem be given a $5,000.00 debit card to use for
necessary weekend expenses. Seconded by White, roll call, motion passed 3 – 0. Yes:
Beene, White, Fraser. No: None. Burshem will keep debit card locked up in a secured
area. Arneson reminded Burshem to make sure she receives all invoices for purchases.

Superintendent Report:

Burshem reported on recent maintenance activities, including 4 service line
replacements and the repair of a pump that will require machine work. He discussed
replacing brittle pipes and using a boring machine to avoid trenching across a road,
which will save money and maintain customer satisfaction. Burshem also mentioned
that the hallway tank needs recoating due to it's been leaking for years, with work
scheduled for springtime and noted that one of the tank's valves is seized up. Burshem
discussed a complex issue with a water system involving two tanks, where he needs to
shut down the entire system to fix the valve in the oldest tank due to inadequate valve
placement. He explored potential solutions including using a diving company to plug the
tank, but expressed concerns about the risks and lack of proper preparation. He
decided to prioritize fixing the leak in the 750 tank first, as it was losing water at a
significant rate, before addressing the larger rainy project and the 650 tank that needs
epoxy work.

District Manager Report:
Arneson reported that Rachelle Jacot gave her notice. Her last day will be
December 31 st , 2025. Arneson discussed concerns about the unexpected 10%
upcharge fees on invoices from Camas Engineering. Arneson could not find any
documentation stating that Harbor Water had agreed to the upcharge. The board
agreed, if the bill is for Harbor Water, we should be billed directly, avoiding the additional
charge. Camas engineering is also going to a new billing procedure. They are asking if
Harbor Water, would be able to pay future invoices using ACH. At this time, Harbor
Water will continue to pay invoices with a check for continued transparency. Thursday
December 18 th 2025, at 11:00 AM, there is a zoom call with Kellyn of Community Water
Solutions about Grants and Loan funding options for Harbor Water. All board members
are welcome to listen in on the call.

IT Report:
Poston presented data showing that meter reading work orders have been
averaging at least one per day, highlighting the inefficiency of their current system
compared to a new system that would allow for remote reading. Poston also discussed
the aging CUSI computer system, which is running on Microsoft 10 and may need to be
replaced with a cloud-based system next year due to its limited memory and outdated
hardware.

Public comments: None
Board comments:

SDAO conference is coming up in February. This year’s location is in Seaside.
Fraser mentioned that Oregon's ethics commission has updated conflict of interest rules
to include family members as potential conflicts of interest starting in the new year.

Revenue Fund $148,258.58
Money Market $2,447,595.91
Security $100,036.88

Meeting adjourned at 4:45 PM