MINUTES OF THE REGULAR MEETING

OF THE HARBOR WATER PUD

OCTOBER 09, 2025

 

The regular meeting of the Harbor Water P.U.D. Board of Directors was called to

order by President Dan Fraser at 4:00 pm, October 09, 2025, in the administrative

building, at 98069 W. Benham Lane Harbor, Oregon

 

Board Attendance was taken

President: Dan Fraser “present” Vice President: Tom Beene “present”

Board Member: Jim White “present” Board Member: Herman Bloemsma “present,

late” Board Member: Bill Frye “present” Superintendent: Ken Burshem “present”

District Manager: Ami Arneson “present” IT: Ariel Poston “present” Engineer: Matt

Robart “present via zoom”

 

Pledge of Allegiance was said.

One modification, addition or change to the agenda, or conflicts of interest was

made. The board approved the agenda modification to move Arneson’s report to items

for action. Beene made a motion to accept the agenda with the modifications, White

seconded, the motion passed 4-0. Yes: Beene, White, Fraser, Frye. No: None

Minutes from the previous board meeting on September 11, 2025, were

reviewed. Beene made a motion to accept the minutes, seconded by White, the motion

passed 4-0. Yes: Beene, White, Fraser, Frye. No: None.

October 2025 current bills, in the amount of $73,779.27 were presented,

discussed, and approved. Beene made a motion to accept and pay the bills, seconded

by White, the motion passed 4-0. Yes: Beene, White, Beene, Frye. No: None.

 

Items For Action:

Arneson discussed the need to adopt the new corrective action plan, generated

from the audit. Beene made a motion to adopt the new Corrective Action Plan findings

from the 2025 audit. White seconded, motion passed 4-0. Yes: Beene, White, Fraser,

Frye. No: None. Arneson reported that Mark Wolf returned an email stating that he

does not represent Harbor Water PUD but does represent Harbor Fire Department. He

will work with them on the lease. This response may require Harbor Water PUD to have

our attorney review the lease when Harbor Fire presents it to Harbor Water PUD.

 

Superintendent Report:

Burshem discussed a $250,000 four-year program for leak detection and AMR (Automated

Meter Reading) implementation. Burshem will plan to have the vendor present at the next board

meeting for the AMR’s. They reviewed positive results from new iPerl meters, which showed a $50

monthly revenue increase after replacing older meters, and discussed replacing 7-8 meters in recent

weeks. Burshem also addressed water quality issues, noting that OHA had granted an 8-month

extension for chlorinator pump requirements, and discussed ongoing saltwater intrusion problems

with the water system.

 

District Manager Report:

Moved to items for action.

 

Engineer:

Robart discussed progress on the FEMA site visit and permit applications, he confirmed that

the wetland delineation report was completed, and permits would be submitted next week. They

addressed concerns about acquiring large wood and rock materials for the river project, with Robart

planning to reach out to an engineer who specializes in sourcing such materials. The board raised

issues about potential challenges with sourcing and transporting root wads, as well as concerns

about invasive species like sudden oak death and root rot affecting local wood supplies. Robart

confirmed that sediment curtains would be needed during the river work, and the board requested a

copy of the bid documents when they become available.

Public comments:

Harbor residents Rick and Debbie Reiling asked Harbor Water to move Gunner’s Sport

Shops meter. They are claiming Gunner’s water line is on their property. The board suggested they

contact the county about the easement, this is a civil matter and has nothing to do with Harbor

Water. They needed to go to the county for further guidance. Burshem will investigate how many

meter’s Gunner’s Sport Shop has.

 

Board comments:

Board members discussed logistics for a river restoration project, focusing on sourcing

materials and staging areas. Robart shared that fir trees with root wads could be sourced locally

from Green Diamond Resource Company, and Fraser suggested exploring options with South

Coast. Board members brought up the importance of sending out bids early to ensure timely

material sourcing within the limited in-water work window of July 15 to mid-September.

 

Revenue Fund $252,644.91

Money Market $2,438,828.32

Security $99,828.30

 

Meeting adjourned at 6:00 PM