MINUTES OF THE REGULAR MEETING
OF THE HARBOR WATER PUD
OCTOBER 09, 2025

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The regular meeting of the Harbor Water P.U.D. Board of Directors was called to order by President Dan Fraser at 4:00 pm, October 09, 2025, in the administrative building, at 98069 W. Benham Lane Harbor, Oregon

 

Board Attendance was taken

President: Dan Fraser “present” Vice President: Tom Beene “present” Board Member: Jim White “present” Board Member: Herman Bloemsma “present, late” Board Member: Bill Frye “present” Superintendent: Ken Burshem “present” District Manager: Ami Arneson “present” IT: Ariel Poston “present” Engineer: Matt Robart “present via zoom”

 

Pledge of Allegiance was said.

One modification, addition or change to the agenda, or conflicts of interest was made. The board approved the agenda modification to move Arneson’s report to items for action. Beene made a motion to accept the agenda with the modifications, White seconded, the motion passed 4-0. Yes: Beene, White, Fraser, Frye. No: None Minutes from the previous board meeting on September 11, 2025, were reviewed. Beene made a motion to accept the minutes, seconded by White, the motion passed 4-0. Yes: Beene, White, Fraser, Frye. No: None.

October 2025 current bills, in the amount of $73,779.27 were presented, discussed, and approved. Beene made a motion to accept and pay the bills, seconded by White, the motion passed 4-0. Yes: Beene, White, Beene, Frye. No: None.

 

Items For Action:
Arneson discussed the need to adopt the new corrective action plan, generated from the audit. Beene made a motion to adopt the new Corrective Action Plan findings from the 2025 audit. White seconded, motion passed 4-0. Yes: Beene, White, Fraser, Frye. No: None. Arneson reported that Mark Wolf returned an email stating that he does not represent Harbor Water PUD but does represent Harbor Fire Department. He will work with them on the lease. This response may require Harbor Water PUD to have our attorney review the lease when Harbor Fire presents it to Harbor Water PUD.
 

Superintendent Report:
Burshem discussed a $250,000 four-year program for leak detection and AMR (Automated Meter Reading) implementation. Burshem will plan to have the vendor present at the next board meeting for the AMR’s. They reviewed positive results from new iPerl meters, which showed a $50 monthly revenue increase after replacing older meters, and discussed replacing 7-8 meters in recent weeks. Burshem also addressed water quality issues, noting that OHA had granted an 8-month extension for chlorinator pump requirements, and discussed ongoing saltwater intrusion problems with the water system.

 

District Manager Report:
Moved to items for action.
Engineer:
Robart discussed progress on the FEMA site visit and permit applications, he confirmed that the wetland delineation report was completed and permits would be submitted next week. They addressed concerns about acquiring large wood and rock materials for the river project, with Robart planning to reach out to an engineer who specializes in sourcing such materials. The board raised issues about potential challenges with sourcing and transporting root wads, as well as concerns about invasive species like sudden oak death and root rot affecting local wood supplies. Robart confirmed that sediment curtains would be needed during the river work, and the board requested a copy of the bid documents when they become available.
 

Public comments:
Harbor residents Rick and Debbie Reiling asked Harbor Water to move Gunner’s Sport Shops meter. They are claiming Gunner’s water line is on their property. The board suggested they contact the county about the easement, this is a civil matter and has nothing to do with Harbor Water. They needed to go to the county for further guidance. Burshem will investigate how many meter's Gunner’s Sport Shop has.
 

Board comments:
Board members discussed logistics for a river restoration project, focusing on sourcing materials and staging areas. Robart shared that fir trees with root wads could be sourced locally from Green Diamond Resource Company, and Fraser suggested exploring options with South Coast. Board members brought up the importance of sending out bids early to ensure timely material sourcing within the limited in-water work window of July 15 to mid-September.

 

Revenue Fund $252,644.91
Money Market $2,438,828.32
Security $99,828.30

Meeting adjourned at 6:00 PM