MINUTES OF THE REGULAR MEETING

 OF THE HARBOR WATER P.U.D.

APRIL 13, 2023

 

            The regular meeting of the Harbor Water P.U.D. Board of Directors was called to order by Chairman Dan Fraser at 6:30, April 13, 2023, in the administrative building, at 98069 W. Benham Lane Harbor, Oregon

            Board Attendance was taken: Dan Fraser “present” Tom Beene “present” Jim White “present” Herman Bloemsma “present” Bill Frye “present.” Others in attendance were Ken Burshem, Ami Arneson, Matt Robart.

            Pledge of Allegiance was said.

            No Modifications, Additions or changes to the agenda were stated.  Beene made a motion to accept the agenda, White seconded, Roll Call – All in favor.

            Chairman Fraser will have a conflict of interest when the board votes on a company to clear brush at the Fish Tank.

            Minutes from the previous board meeting on March 13, 2023, were reviewed.  Beene made a motion to accept the minutes, seconded by White, Roll call – All in favor. 

            The month’s current bills, in the amount of $94,457.45 were presented, discussed, and approved. White made a motion to accept and pay the bills seconded by Beene, Roll call - All in favor. 

            Superintendent, Ken Burshem, reported that Jeff Neilson has passed his Operator II license.  Johnny Zebadua will be going for his Operator I license this summer.  Fraser excused himself from the following.  Ken presented the board with two written bids, and one verbal to clear the brush at the Fish Tank.  One was for $8,000. They would clear and burn the brush. The other one was for $5,700.00 They would clear and chip the brush.  The verbal bid was for $13,000.00. White made a motion to accept the bid from JT for $5,700 to clear the Fish Tank, seconded by Frye – Roll Call – All in Favor. 

The crane will be coming from Portland and is scheduled to be here June 10th and 11th.  Siskiyou pumps will be here on June 10th and will be prepping and removing the pumps.  No new services this month. Ken is also taking bids for fencing around Crown Terr 2.  The roof at intake is postponed until the crane work is completed in June. Also, the school has invited Harbor Water to attend a job fair for students.  This is something Ken would like to do next year with the board’s approval. 

            District Manager Ami Arneson reported that the audit is back in full swing.  As one audit finishes, they will begin the next.  The new office carpet has been ordered, no installation date yet.  We continue to have issues with people not receiving their bills.  In the future we may look in to going strictly paperless for billing.  Next time Civil West Engineering is in town, Ami will have a meeting with them about conducting a rate study.  Ami also reminded the board of all the upcoming projects, and we need to me mindful of our spending.

            Andy the Chairman of the board for Harbor Fire Department, asked the board about using the parking lot for the Pelican Bay Amateur Radio Club annual communication exercise June 24th and 25th.  They will have a table set up with Radio club information, and Fraser asked about including Harbor Water information, such as CCR’s.  Andy said there in no problem including Harbor Water handouts as the table is manned all day.  Bloemsma made a motion we allow the Pelican Bay Amateur Radio Club use the parking lot at no charge on June 24th and June 25th. Seconded by White – Roll Call – All in favor.  Andy also asked about moving the flagpole.  They would like to move it to the front lawn.  The flag would be taken down at night, so no light would be needed. Beene made a motion to allow the Harbor Fire Department to move the flagpole into the lawn, seconded by White, Roll Call – All in favor. 

             Matt Robart from Camas Engineering presented the draft of the Harbor Water people’s Utility District Natural Hazards Mitigation Plan.  The NHMP status with FEMA is approvable pending adoption.  Plan effective date will be when HWD gets FEMA approval.  Currently the board needs to adopt NHMP. Beene made a motion to adopt Resolution Number 2023-01 of the HWPUD NHMP, seconded by White. Roll Call found the following:

Dan Fraser – Aye                            Bill Frye – Aye

Jim White – Aye                              Tom Beene – Aye

Herman Bloemsma – Aye

All in favor. 

            With other pending projects in motions, the ordinance project will be tabled until further notice.                   

 

Revenue Fund $524,391.22

Money Market $2,259,814.56

Security $97,517.74

 

            Meeting adjourned at 7:36 PM